In addition to the benefits coverage otherwise available, you may be eligible for a travel benefit when you use certain providers.
When services are referred by Raymond D. Wells PSC (also known as "Wells PSC") or coordinated by Care Coordination, the travel benefit is available when you receive treatment from:
- A Center of Expertise for a designated procedure
- University of Kentucky's A.B. Chandler and Good Samaritan Hospitals
- Surgery Center of Oklahoma
- A Bundled Surgery Services provider
The following table clarifies the preauthorization, referral/coordination, and pre-approval requirements related to the travel benefit:
|If you receive care from...||Is preauthorization for the health care services required to avoid the 25% benefit penalty (100% benefit penalty for transplants)?||Is referral from Wells PSC or coordination by Care Coordination required to receive the highest level of medical coverage?||Is referral from Wells PSC or coordination by Care Coordination required to receive the travel benefit?||Is pre-approval of travel expenses required to receive the travel benefit?|
|A Center of Expertise for a designated procedure||Yes, for all services listed on "Appendix C: Services and Products that Require Preauthorization."||No. Eligible expenses will still qualify for coverage at the Center of Expertise benefit level.||Yes||Yes.|
If you are referred by Wells PSC, your travel expenses must be pre-approved by Wells PSC.
If you are not referred by Wells PSC, your travel expenses must be pre-approved by Care Coordination.
|University of Kentucky, or Surgery Center of Oklahoma for a procedure that is not a designated procedure||No. Eligible expenses will still qualify for coverage at the Alliance Coal Direct benefit level.|
|A designated Bundled Surgery Services provider||No. Eligible expenses will still qualify for coverage at the Alliance Coal Direct benefit level.|
The travel benefit provides reimbursement for pre-approved expenses, up to $10,000 in a 12-month period. To be eligible for reimbursement, expenses must be approved in advance (before you incur the expenses). Expenses eligible for reimbursement are:
- Transportation in your personal vehicle reimbursed at the current IRS standard rate for medical travel (for example, 17 cents per mile in 2020)
- Transportation by air (at the "coach" fare rate), for the patient and a travel companion to and from the provider
- Transportation by rental car (standard class), bus, taxi (including alternative services such as Uber or Lyft), or shuttle
- Meal expenses for you and your travel companion (including actual meal expenses up to $100 per day, and not including alcohol, tobacco, or other non-food expenses)
- Lodging (one room) for up to five nights (night before procedure and four days of post-procedure recovery)
To receive reimbursement, submit receipts and a completed reimbursement form to the main office of Raymond D. Wells PSC or to the Plan Administrator, as appropriate.
For more information about the travel benefit, call Member Services at (855) 979-5192, or call Raymond D. Wells PSC at (859) 685-6360 (or ask your on-site Health Center).
Important: If your reimbursed expenses exceed certain IRS limits for medical-related transportation, the IRS will consider the excess amounts to be taxable income to you. For example, current IRS limits include $50/day per person for lodging. The IRS generally considers meal expenses to be non-medical and therefore taxable income to you.